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Privacy Policy

Last Updated: January 2014

At Otus, we are serious about protecting your privacy and the privacy of your children. This Privacy Policy explains how information about you is collected, protected, used, and shared by Otus LLC (“Otus,” “we” or “us”) and applies to information we collect from you and other users of our websites, mobile applications and other products and services (collectively, “the Services”), including teachers, professors, and other educators (collectively, “Educators”) as well as students enrolled in courses available through the Services (“Students”). We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of the policy and, in some cases, we may provide you with additional notice (such as by adding a statement to our homepage or sending you a notification). We encourage you to review the Privacy Policy whenever you access the Services to stay informed about our information practices and the ways you can help protect your privacy.

Children’s Information We only collect personal information through the Services from a child under 13 where that Student’s school, school district, and/or teacher has agreed (via the terms described in the Terms of Service) to obtain parental consent for that child to use the Services and disclose personal information to us for the use and benefit of the learning environment. If we learn that we have collected personal information from a child under 13 without parental consent being obtained by the child’s school, school district, and/or teacher, we will delete that information. If you believe that a child under 13 may have provided us with personal information in violation of this paragraph, please contact us at privacy@Otus.com.

Information We Collect

Information You Provide To Us We receive and store any information you knowingly enter through the Services. This information may include, but is not limited to, the following:

  • Registration information, including your name, username, email address, profile picture, and school affiliation
  • The grade level and names of classes that you teach or attend
  • Any documents that you upload, create, or complete using the Services, such as items you add to your bookshelf, as well as notes, flags, and assessments (including tests, quizzes, assignments, and papers) that you create or complete
  • Information that Educators provide about Students, including evaluations, grades and test results, attendance, notes and feedback, and any other information provided by the Educator about a Student
  • Information about parents/guardians provided by Educators or Students, including name, relationship to Students, email address, and phone number
  • Any other information uploaded to or entered into the Services
  • If you use our referral service to tell someone about Otus, we will collect that person’s name and email address
  • Information Collected Automatically

    We receive and store certain types of usage information whenever you use our Services. When you access or use an Otus mobile application, navigate to our websites or use the browser provided in an Otus mobile application, we automatically receive and record information on our server logs, including your IP address, cookie information and the page you requested. We also record the details of your activity and the number and frequency of visitors to our Services, including your location when accessing the Services. For example, we receive and store information about whether you access the Services from a school, home, or other location. We use various technologies to collect web browsing information, and this may include sending cookies to your computer or tablet. Cookies are small data files stored on your hard drive or in device memory that help us to improve our Services and your experience, understand which areas and features of our Services are popular, and count visits. We may also collect information using web beacons (also known as “tracking pixels”). Web beacons are electronic images that may be used in our Services or emails and that help deliver cookies, count visits, understand usage and campaign effectiveness, and determine whether an email has been opened and acted upon. For more information about cookies, and how to disable them, please see “Your Choices” below. When you download an Otus mobile application, we automatically collect information about the type of device, name and version of the operating system, name and version of the application, the unique device ID, as well as actions performed by the user in accessing the application. We also use analytics software to allow us to better understand the functionality of our application and Services. This software may record information such as how often you use Otus, what you do using the Services, and performance data.

    How We Use Information

    We use the information we collect to provide, maintain, personalize, and improve our Services; to respond to your comments, questions, and requests; to provide customer services, including technical support; and for any other purpose for which the information was collected. If you are an Educator, we may use the information we collect to send you marketing and product communications to the email address you provide or by other means. If you are a Student, we may use your email address to send you product updates, such as information about new features or functionalities. We use automatically-collected information to enable us to figure out how often users use parts of the Services, so that we can make the Services appealing and relevant to as many users as possible, and customize and improve those Services.

    How We Share Information

    We may share information about you as described in this section below or as otherwise described in this Privacy Policy. Our Services are designed to facilitate the sharing of certain information among Educators, Students, and parents and guardians. For example, Educators may use the Services to share information with Students or with parents and guardians or with other Educators within their school or school district. Such information includes, but is not limited to, Students’ grades, notes about Students, assessments (including blank assignments, quizzes, and tests as well as those that have been completed by students), and flags. In addition, certain material posted to the Services by Educators may be shared with the broader Otus community, which includes Educators outside of your school district. This information includes, but is not limited to, bookshelf documents (including online resources and original material prepared by you) and assessments (including tests, quizzes, and assignments, but not Student information). When sharing these documents, your user profile, including your screen name and email address, may also be shared with the Otus community. If you are a Student, your Educator may use the Service to facilitate the sharing of information you provide with others in your class or with your parent or guardian.

    Service Providers

    We may share information with vendors, consultants, and other service providers who access such information to carry out work on our behalf.

    Business Transfers

    In the event any merger, sale of company assets, financing or acquisition of all or a portion of our business to another company, user information may be transferred to or acquired by a third party.

    Protection of Otus and Others

    We may release personal information if we believe disclosure is in accordance with any applicable law, regulation or legal process, or as otherwise required by any applicable law, rule or regulation, or if we believe your actions are inconsistent with our user agreements or policies, or to protect the rights, property and safety of Otus users or others.

    Aggregate Information

    We reserve the right to share aggregated information gathered from our user base (without personally-identifiable information about individual users) or de-personalized individual information (with names and other personally identifying characteristics removed) with our affiliates and partners. Given the nature of this information, there are no restrictions under this Privacy Policy upon the right of Otus to aggregate or de-personalize your personal information.

    How We Protect Information

    Otus takes reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration, and destruction. Your Otus account uses the same login as your Google or Google for Education account and is protected by a password for your privacy and security. You may help protect against unauthorized access to your account and personal information or your Student’s personal information by selecting and protecting the password associated with the account appropriately.

    Your Choices

    Account Information
    You may update, correct or delete personal information about you at any time by editing your profile information. Changes to your Google account information must be made through Google; Otus has no ability to make modifications to your Google account information. Note that if the Google account tied to your Otus account is deactivated, or if you revoke Otus’s access rights within your Google account, you will not be able to access your Otus account or any of the content stored with Otus. We may retain cached or archived copies of personal information about you and content stored with Otus.

    Children’s Information
    If you are the parent or guardian of a child under 13 and would like to request that personal information regarding your child be updated or deleted, or if you’d like to refuse further contact of your child by the Services, please contact us at info@Otusplus.com. We will respond to a request made pursuant to this section within 30 days of our receipt of such request.

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